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Child Advocacy Center of Aiken County seeks an Office Manager

03/15/2021 9:02 AM | Brooke Kenney (Administrator)

The CAC of Aiken County is a 501(c)3 non-profit organization that provides treatment and other services for children and adolescents who have alleged abuse or have witnessed violence, and their non-offending caregivers. This position is integral in ensuring administrative functions are supported and activities are well-coordinated. The Office Manager also supports the optimal function of the CAC by performance of a variety of clerical duties, reception, and executive assistance. Full-time position at 40 hours per week. Equal opportunity Employer. No phone calls please.

Skills and Abilities required:

  • Strong team building, problem solving, and organizational skills.
  • Proficient in Microsoft Office and QuickBooks.
  • Maintains the highest level of professional behavior. 
  • Excellent verbal, written, and computer skills. 
  • Strict adherence to confidentiality and HIPAA compliance. 
  • Demonstrates a commitment to the concept and practice of cultural competency. 

Job duties include but not limited to:

Fiscal Management - 

  • Maintains and balances general ledger in QuickBooks for all expenses and revenue.
  • Aids in monitoring income/expenses as they relate to the budget and provides reports as needed. 
  • Records all donor information & income in agency's donor database. 
  • Prepares all bills for payment, ensuring timeliness of payments.
  • Bookkeeping duties including monthly financial statements and quarterly audited statements.
  • Maintains paper documentation of all bills, invoices, and payments. 

Client Relations/Direct Service Staff Support - 

  • Greets clients, assists with client intake paperwork, and answers phones. 
  • Distributes, collects, and organizes client paperwork. 
  • Observes and supervises children and families in the waiting room. 
  • Submits documents required for reimbursement of forensic interviews and medical evaluations
  • Provides support as needed to CAC staff, as well as weekly medical team.
  • Interacts in a professional manner with children, families, staff and the community. 

Materials and Support Services Management - 

  • Assists in scheduling appointments and communicates with other agencies to obtain pertinent information.
  • Procures and manages supplies at the direction of the Executive Director.
  • Monitors contracts with external agents with the Executive Director.

Other - 

  • Collects and documents necessary grant related information as needed. 
  • Attends agency meetings as needed. 
  • Assists with day-to-day operations of the CAC as needed and other duties as assigned. 

Education - 

  • A Bachelor's degree or an equivalent in experience and education.
  • Must be able to drive a car and hold a valid South Carolina driver's license.
  • Experienced in bookkeeping and QuickBooks is a plus.
  • Must pass criminal background and credit checks.
  • Bi-lingual preferred

Qualified applicants may email their resume to:

Email Executive Director

South Carolina Network of
Children's Advocacy Centers

Empowering SC communities & Childrens's Advocacy Centers to deliver a best practice response to child abuse.

P.O. Box 2195
Columbia, SC 29202